Wedding FAQ

Wedding FAQ

Accordion Sample DescriptionWe encourage you to put resort information on your invitations. Guests can call or email our reservation line to book their rooms. Be sure to remind guests to advise the reservation agent that they are booking with your wedding room block that would include YOUR LAST NAME to ensure they receive your wedding rate. Your Event Planner will also send you a Room Booking Guide to assist.

Contact information:
Killarney Mountain Lodge - Wedding Reservations

escape@killarney.com
1-800-461-1117

You are responsible for 30% of your contracted guest count in rooms. (Ex; 100 guests= 33 rooms) Two-night minimum stay required for all guests on weekends.

A 10% Room Discount to be applied once 30% of your designated Room Block is booked. Only guests who book before the release date, are eligible for the room discount. This is an incentive for your guests to book their rooms and secure their discount. Guests are required to book 120 days prior to your event, in order to capture the discount. If your guests miss the cut off date, they will not be eligible for the discount. All unreserved rooms from the designated Room Block will be released 120 Days of your Event Date arrival.

Your room block will be released to the public 120 days prior to your event. We highly recommend that all of your guests staying with us, book their rooms before the 120 days to ensure that they will be able to book their rooms and receive the 10% discount applied. Any guests who book after the 120 release date, will not be eligible for the room discount.

Our team will begin set up at 8 am the day of your event and you will have access to your event space at 10am. Our team will tear down all arrangements and all decoration must be done by 10 am the next morning. Anything left in the hall will be disposed of. Any specialty linens need to be delivered in advance.

Upon booking you will be assigned a dedicated Event Manager who will be responsible assisting you with planning and coordinating your function details. This includes; reception & ceremony site set up (not decorations), food and beverage management, menu and timing refinements and staffing. Access to the resort must be scheduled with and approved by your Event Manager.

All deposit amounts below will be applied throughout your contract and will be listed on the final invoice for your function. Payments on the account can be made in the form of cash, credit card or debit card. In the event of overpayment, the outstanding balance with be refunded following the function on.

Deposit #1: $2,000.00 (non-refundable)
Due: At time of signing Contract

Deposit #2 50% of catering estimate
Due: 90 Days Before Event Date

Deposit #3 100% of Catering Estimate
Due: 30 Days Before Event Date

Final Billing Final Billing of Incidentals and Bar
Due: Upon Departure/Check Out

Understanding that Mother Nature does not always cooperate, the ceremony will take place in the reception hall that will be set up for your guests. Specifics will be confirmed with your Event Manager prior to the wedding date.

The bar will close at 1:00 a.m.

We have an audio visual package that has options for you. Your Event Manager can send this document to you. There are specific requirements for your equipment (laptop) to work with our systems, a trial run the day before is required. If you do not want to worry about this part of your wedding, we also work with the best DJs in Sudbury and they are our Preferred Suppliers.

When reserving our wedding package and once you have selected your menu items, the wedding couple will be invited to enjoy a complimentary wedding menu tasting, joined by your Event Manager that will be arranged. You are also welcome to spend the night at a preferred rate created only for the wedding couples of KML. We look forward to welcoming you for a fun and interactive menu tasting experience when selecting your wedding menu!

When choosing your menu package, you get a choice of 2 proteins and 1 vegetarian entrees. Example – 1 Beef, 1 Chicken, 1 Vegetarian. On your invitation, if you are giving the choice of entree, be sure to indicate in the RSVP;

Once you have the final numbers for each selection (14 days prior to the event) the couple must supply the Event Manager with the totals for each selection and a master list with names and their selections. The day of set ups the client must supply the Event Manager with place cards with the guest’s name and an indicator for the selection. These are placed on the tables at each guest’s seat.

Your Event Manager will need to know your menu choices 30 days prior to your event.

Place or name cards must be supplied to the Event Manager with indicators and are the best way for our service staff to know what entree your guests have chosen. Our Event Manager will be in touch regarding what symbol/colour you have chosen to represent each dish. The card will then be displayed on the table in front of the plates.

Yes. Your KML Event Manager will coordinate with you on available timing for a 30‐minute rehearsal. Dinners are not included.

Babysitting services may be arranged in advance through your Event Manager.

Yes. The front desk is happy to hand out the bags/letters for you at $2.50 per room drop. The bags/letters would need to be accompanied by a list of recipient names. Your Event Coordinator would be happy to help you arrange delivery.

Check‐in is 4:00 pm. Check‐out is 11:00 am.

We will do our best to accommodate your requests, but early check‐in will depend upon hotel occupancy.

No. The only outside food permitted is a wedding cake / cupcakes or favors containing food items. Sweet Table fees will apply, and a Certificate of Liability or waiver will be required. 

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